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About this Site OKDHS Home > Library > Records Disposition Schedules OKDHS General RecordsConsolidated Records Disposition Schedule 9705April 27, General Records 138 Vehicle Maintenance Records Description File contains detailed vehicle maintenance records for OKDHS owned cars. OKDHS Search Search OK. gov Calendar Contact Us.

OKDHS Search Search OK. gov Calendar Volume two 2 cubic feet per year Disposition Retain in office until three 3 years after car is sold or otherwise removed from inventory, then destroy, provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies, provided no legal actions are pending, and approval to destroy documents has been received from the State Records Administrator.If legal action is pending, destroy two 2 years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.

Contact Us. OKDHS Search Search OK. gov Calendar Volume two 2 cubic feet per year Disposition Retain in office until three 3 years after car is sold or otherwise removed from inventory, then destroy, provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies, provided no legal actions are pending, and approval to destroy documents has been received from the State Records Administrator.

Click the Read More link below to learn about how the Vehicle Mileage & Maintenance Record Book is designed to be the useful and durable automobile mileage log available.

Another benefit of this style of mileage log is that you can increase the resale value of your vehicle by showing prospective buyers the maintenance records that are notated on the pages following the mileage forms section. Click the Read More link below to learn about how the Vehicle Mileage & Maintenance Record Book was designed and has become prized tax tool for business professionals across the country who require quality auto mileage log that is convenient to use and does not fall apart in their vehicles.

Get More Mileage From Your PromotionsMany accounting and tax preparation firmsresell Vehicle Mileage & Maintenance Record Book when ordering three 3 or more cases. Urgent News The standard mileage rate has been increased by the IRS more info.

Buy Online for Immediate Delivery. Senator to urge passage of Senate bill s.

Another benefit of this style of mileage log is that you can increase the resale value of your vehicle by showing prospective buyers the maintenance records that are notated on the pages following the mileage forms section. However, we are urging business owners to contact their Urgent News The standard mileage rate has been increased by the IRS more info. It will stand up to at least one year of being stored in, and tossed about in, your car or truck We guarantee it! Call toll free 888 7762531 for customer service.

Senator to urge passage of Senate bill s. 3032 which would raise the standard mileage rate even higher to cents per mile for 2008. Note To Professional Firms More Mileage From Your PromotionsMany accounting and tax preparation firmsresell Vehicle Mileage & Maintenance Record Book Track All Tax Deductible Vehicle Expenses Durable Plastic Covers and Bindings Ideal Size 5. 5 8. 5 .5 Convenient Forms and Receipt Envelopes Money Back Guarantee!!!! Click here to view sample forms Save Time & Money These auto mileage logs are designed to make IRS required record keeping simple and fast!!!

They are used to provide maintenance history and include work order number, dates, maintenance performed, mileage of vehicle, problem type, drivers name, and action taken. Approved 1196 MILEAGE CERTIFICATES Item 716 These are certificates issued by the dealermanufacturer certifying the mileage is accurate on each municipally purchased vehicle. RETENTION Retain for years and then destroy.

be transferred to the State Archives with authority to weed. SUGGESTED PRIMARY CLASSIFICATION Public.

It is used for reference to verify that work was performed. Approved 0989 INSURANCE ADJUSTERS ESTIMATES Item 715 These are insurance adjusters reports on repair estimates for municipal vehicles.

SUGGESTED PRIMARY CLASSIFICATION Public. RETENTION Permanent. RETENTION Retain for months after maintenance completed and then destroy.

Approved 0697 DAILY VEHICLE USAGE REPORT Item 72 This is report

Approved 1196 WORK ORDER LOG Item 711 This is log of all work orders.

It is used for both maintenance and planning purposes.

Includes date, list of repairs needed and action taken, miles traveled, problems, and drivers name.

RETENTION Retain until superseded or obsolete and then destroy. Approved 1196 BUILDINGS AND GROUNDS MAINTENANCE LOG Item 71 This log records all repairs made to municipal buildings and grounds.

Approved 0989 SPACE UTILIZATION REPORTS Item 717 These are reports on the amount of floor space in municipal buildings. RETENTION Retain for years and then destroy. SUGGESTED PRIMARY CLASSIFICATION Public. Approved 0989 WORK ORDERS Item 712 These are authorization forms for repair or maintenance work on department vehicles, equipment, or municipallyowned facilities or structures.

Includes calculator with stepbystep instructions. Just spend 24. 95 and potentially hundreds of dollars more in return what great investment! Todays cars are very reliable, however, they can be very expensive. With CarCare thats thing of the past! CarCare vehicle maintenance record keeping software has five main and information sectionsAt AGlance This section describes the vehicle and gives brief rundown on when maintenance was performed, and the part numbers for common repairs.

Just spend 24. 95 and potentially hundreds of dollars more in return what great investment! Todays cars are very reliable, however, they can be very expensive. You can store Insurance, Fuel Consumption and Repair Information for multiple cars. CarCare can be used for any motorized vehicle. Proper maintenance is the key to long life. Not to mention digging through catalogs at the Auto Parts Store to find your part numbers. Grand Total Provides running total of the of your vehicle. Calculates vehicle tax, license plate fees, fuel repairs and insurance.

Clicking on particular invoice will bring up more detailed description like the who, what, where, when and how much for repair or accessory youve added to your vehicle. CarCare is vehicle maintenance record keeping software has five main and information sectionsAt AGlance This section describes the vehicle and gives brief rundown on when maintenance was performed, and the part numbers for common repairs. Invoices This section lists all of your repairs for quick viewing.

Digging through shoebox looking for receipts to find when the last time you serviced your transmission or changed your plugs can be real pain in the neck.

All the sections work together but if youre not the type of person who likes to keep extensive records you can just use the sections

CarCare Car Repair Software was made for everyone from the single vehicle owner to the auto shop owner. Just spend 24. 95 and potentially hundreds of dollars more in return what great investment! Todays cars are very reliable, however, they can be very expensive. You can store Insurance, Fuel Consumption and Repair Information for multiple cars. Clicking on particular invoice will bring up more detailed description like the who, what, where, when and how much for repair or accessory youve added to your vehicle. Fuel Cost This section lets you enter policy numbers, agent, phone numbers and details.

Some softwarebased vehicle maintenance logs are designed to run on Portable Digital Assistants PDAs so you can enter your information right from the drivers seat!

vehicle maintenance log works perfectly. At the time you return your vehicle from lease, you be asked to prove that the car was maintained properly. Automotive Wolf also has an attractive vehicle interface that uses gauges to let you know when certain maintenance is due. Some softwarebased vehicle maintenance logs are designed to run on Portable Digital Assistants PDAs so you can enter your information right from the drivers seat!.

One of the common reasons to keep vehicle maintenance log works perfectly. Therefore strict records are required.

This software and programs like it are modestly priced and free to try if downloaded off the Internet. One of the common reasons to keep vehicle maintenance log either using simple blank logbook or spreadsheet in program such as Excel.

The maintenance log might also include receipts and schedule for further maintenance. However there are also software programs like Automotive Wolf by Lonewolf Software that will not only keep track of your maintenance but will calculate your gas mileage for you and much more. This includes gasoline and all maintenance. Also, proof that you have maintained your vehicle properly is very important to the next buyer and actually increases the value of the vehicle. Automotive Wolf also has an attractive vehicle interface that uses gauges to let you know when certain maintenance is due.

At the time you return your vehicle from lease, you be asked to prove that the car was maintained properly. Another common reason to keep vehicle maintenance log is journal of all maintenance performed on particular vehicle.

Some softwarebased vehicle maintenance logs are designed to run on Portable Digital Assistants PDAs so you can enter your information right from the drivers seat!. vehicle maintenance log is for leased car to show that you have honored your end of the lease contract by keeping up with standard maintenance on the vehicle at, or prior to, the manufacturers suggested time intervals.

One of the common reasons to keep vehicle maintenance log is when using company car. Its easy to forget how long its been since certain maintenance has been performed without record. It exudes an air of care and meticulousness, and car that has been maintained is less likely to have or develop serious problems. Automotive Wolf also has an attractive vehicle interface that uses gauges to let you know when certain maintenance is due. Therefore strict records are required.

These are only some of the features that you do not intend to use can be easily disabled so they wont in your way.. Auto Maintenance Pro has the flexibility to track by months, mileage andor hours. This allows you to additionally track lawn equipment, boats, or even home machinery that require hours tracking. And, its FREE to try for 30days. Just download the 30day fully functional trial version and you will see the capabilities and how easy it is to use. Auto Maintenance Pros flexible reporting capabilities let you generate the reports you need.

Auto Maintenance Pro is very powerful application for managing your vehicle maintenance.

Status Display constantly monitors maintenance. Each vehicle has its own set of maintenance services that can be custom configured. Up to maintenance services can be userdefined within the software. Each maintenance service can be tracked by months, mileage, or hours. Auto Maintenance Pro also has the ability to track fuel consumption and costs associated with refueling. The fuel tracker will keep running history of all the fueling information for as long as you wish. This allows the monitoring of fueling trends.

In addition to the features we have already mentioned, Auto Maintenance Pro also has the ability to track fuel consumption and costs associated with repairs, and preventive maintenance for vehicle. If desired, parts, labor, and service provider information also be entered. The are numerous history report that can be printed in many different ways, which can help increase the resale value of the vehicle.

Main Menu provides easyto use interface and displays detailed vehicle information. The only required information is Year, Make, Model, and Mileage click picture to enlarge.

History Log provides detailed maintenance listing of all maintenance performed on vehicle. It will keep track of preventive maintenance, repairs, warranty service, insurance data, registration, inspection, and many other statistics. All costs associated with any of the information being tracked can be logged. Auto Maintenance Pro for Windows Standard and Professional Editions Vehicle maintenance management made simple. Keeping accurate maintenance records for your vehicles not only helps eliminate potential problems down the road, but also significantly increases your vehicles resale value.

However, the vehicles use will drive this decision. There be vehicles, such as water rescue crafts, that are not available through State contract. Acquisition Procedures supplementing the municipalitys procurement policy should be established on how vehicles will be acquired and what type of vehicles should be acquired based on their intended use. By replacing vehicles at this point, municipality can usually avoid escalating maintenance costs and optimize vehicle resale value. This information is especially helpful for fleet management, since all too often vehicle replacement is one of the first items sacrificed when budget cuts occur.

Without proper records of accumulated maintenance costs, the basis for many management decisions, including replacement, is limited at best. Two criteria to consider when establishing vehicle replacement standard are vehicle mileage and age. For example, probation officer who is conducting home visits require countyowned vehicle for personal privacy and security reasons. There be vehicles, such as water rescue crafts, that are not available through State contract. An effective fleet management program can have positive impact on the effectiveness and efficiency of localitys fleet operation.

It is important, however, to make adjustments to the manufacturers recommendations based on the local governments needs. For example, officials in one municipality reported paying for 1,550 transmission replacement that might have been avoided with 50 transmission servicing. While this seems to be effective, several local governments that have tried refurbishment have reported that the expected results of new vehicle were not achieved. The refurbishment process is often used to avoid the of replacing vehicle. Disposal Once it has been determined that it is time to replace vehicle, you should make sure there are no better alternatives than purchasing replacement.

real life example follows county was faced with the choice of either purchasing used midsized vehicles or new compact models for use by departmental staff. However, some commonalities exist. It is important, however, to make adjustments to the manufacturers recommendations based on the local governments needs. In addition to the added of maintenance as vehicle ages, there is an additional to the municipality when vehicle is in the garage receiving maintenance and not available for use. Local officials need to decide whether it makes more sense to refurbish an existing vehicle or purchase new one.

Keeps track of vehicles expiring registration license pl…… Maintenance records can be sorted and fi…… All rights reserved..

Free your mind with maintenance schedule and track expenses about your vehicles. FleetWise VB is available for large and smal…..

Submit Press Release. FleetWise VB is comprehensive Fleet Maintenance Software for fleets of vehicles and equipment. Link to Us Shareware 179 OS support Win98,WinME,WinXP,Windows2000 Category HomeHobby Vehicle Manager 1. 0.

All rights reserved.. Freeware Home .

Shareware 179 OS support Win98,WinME,WinXP,Windows2000 Category HomeHobby Vehicle Manager 1. 0. 2887 by Kaizen Software Solutions Enlarge More Info Download FleetWise VB is comprehensive Fleet Maintenance Software for fleets of vehicles and equipment. Keeps track of vehicles expiring registration license pl…… Contact 20042008 Download Junction. Link to Us Reporting is provided within each area of the program. Related Maintenance9Maintenance Management Maintainence1Vehicle Dynamics1Maintenance Scheduling1Maintenance History1Vehicle Tracking1Vehicle Logbook1Vehicle Log1Vehicle Mileage1Vehicle Kilometers1Vehicle Usage1Vehicles Photo1Vehicle Program Software1Vehicle Expense Manager1Vehicle Fleet1Vehicle Manager1Vehicle Management1Vehicle Fleet Manager1Vehicle Fleet Maintenance1 Vehicle Maintenance Page Show All Maintenance records can be sorted and fi……

Shareware 29. 95 OS support Win95,Win98,WinME,WinNT 4. x,WinXP,Windows2000 Category HomeHobby FleetWiseVB by All About Computers, Inc. Free your mind with maintenance schedule and automatic reminders. FleetWise VB is available for large and smal……

Enlarge More Info Download Tracks scheduled and completed maintenance work based on miles, kilometers, or hours, fuel usage in either gallons or liters, operating costs for maintenance, fuel and oil, and tire costs. Shareware 29. 95 OS support WinME,WinNT 3.

Easily track repairs, maintenance, fuel usage, operating costs and much more. Shareware 29. 95 OS support Win95,Win98,WinME,WinNT Category Business Automotive Wolf by Lone Wolf Software Enlarge More Info Download Total Car Care Software for any vehicle owner. Setup your own maintenance reminders or let our builtin advisor configure each vehicle for you.

Enlarge More Info Download Vehicle Manager tracks your vehicle maintenance, parts, vendors, contacts, service reminders, and more…….

Easily track repairs, maintenance, fuel usage, operating costs and much more. It includes PM Scheduling, Repair Orders, Inventory Control, Fuel Management, and comprehensive reporting. Shareware 35 OS Support Win95,Win98,WinME,WinNT 4.

Contact 20042008 Download Junction. Maintenance records can be sorted and fi……

It keeps records of scheduled maintenance and also schedule of when given tasks should be performed. Fuel purchases and miles per gallon are also noted down. Download Keep Up Keep track your vehicle maintenance with Keep Up, an absolutely free automotive care program. It is very useful program free from time limitations, lengthy registrations, and limited features. Your vehicle needs to be kept maintained from time to time in order to be in perfect condition, so why not keep track the maintenance records of your vehicle.

This free to use program you can keep track your vehicle maintenance information in one place.

It promptly notifies you when scheduled maintenance is due and provides list of the parts and specifications you will need to perform the work. Your vehicle needs to be kept maintained from time to time in order to be in perfect condition, so why not keep track the maintenance records of your vehicles maintenance parts.

Keep Up review Price 0. 00 enlarge screenshot Publisher Paper Trail Software File size KB Date reviewed Keep Up Editors review Submit your review Keep track your vehicle maintenance with Keep Up, an absolutely free automotive care program. It keeps records of scheduled maintenance and also schedule of when given tasks should be performed. You can easily maintain records of your vehicles maintenance parts.

It keeps track of unscheduled repairs. It is very useful program free from time limitations, lengthy registrations, and limited features. Download Keep UpPrice 0. 00 enlarge screenshot Publisher Paper Trail Software File size KB Date reviewed Keep Up Editors review Submit your review Keep track your vehicle maintenance information in one place.. It promptly notifies you when scheduled maintenance is due and provides list of the parts and specifications you will need to perform the work.

With this easy to use program will maintain the list of your vehicle specification and capacity like the tune up specifications,

It keeps records of scheduled maintenance and also schedule of when given tasks should be performed.

Keep Up review Price 0. 00 enlarge screenshot Publisher Paper Trail Software File size KB Date reviewed Keep Up Editors review Submit your review Keep track your vehicle maintenance with Keep Up, an absolutely free automotive care program.

WapelhorstCASoftware Auto Maintenance Pro I thank you very much for your program. The records helped me better price in my trade in. McCarterTNSoftware Auto Maintenance ProYour software has been, by far, great success in our continuing preventive maintenance program. It has demonstrated the abilities to provide our maintenance mechanics with accurate PM scheduling, history reports, per mile incentives and an overall performance evaluation of our equipment. With your software, we have incorporated the nationally recognized ATA VMRS codes by implementing them in your fully customizable maintenance item screen.

bulldozers, front end loaders, etc. We have found that after testdriving numerous software applications, your program was the best for our fleet. We have about vehicles and have often got two or three oil changes done for one vehicle in just months period. And of course we had some vehicles missing maintenance as well due to everything being in paper files. with the help of your program, we can be much more efficient and save money. Thanks again, you have gained loyal customer. WapelhorstCASoftware Auto Maintenance Pro I am glad that made the decision to purchase your software.

WordenWASoftware Auto Maintenance Pro I thank you very much for your program. The records helped me better price in my trade in. Thank you very much for your program. The records helped me better price in my trade in. Thank you very much for your program. The records helped me better price in my trade in. Thank you very much for your program. The records helped me better price in my trade in. Thank you very much for your program. The records helped me better price in my trade in. Thank you very much for your program.

SteneMNSoftware Fleet Maintenance Pro If you need testimonial to your tech support claims all you have to do is send them my way and will be glad to tell them just how you stand by your promise. Thanks again. Your software has been, by far, great success in our continuing preventive maintenance program. It has demonstrated the abilities to provide our maintenance mechanics with accurate PM scheduling, history reports, per mile incentives and an overall performance evaluation of our equipment.